Booking and Cost of Hire Made Easy
Terms and Condition
TIPPS CROSS REMEMBRANCE HALL TRUST FUND
(Registered Charity No: 1067004)
TIPPS CROSS REMEMBRANCE HALL
CONDITIONS OF HIRE 2025
- The fee payable shall be as approved by the Trustees and prevailing at the date of
the hiring. - A provisional booking of the Hall will be accepted but the full charge for hiring
must be paid at least one month in advance of the booking, this amount is not
refundable. A deposit of 25% is required in order to hold a provisional booking
and provisional bookings not confirmed within seven days will be cancelled. The
deposit in non-returnable.
A damages deposit of £150 (£50.00 for Children’s Parties or parties ending prior to
6pm) will be required from those living within the Brentwood Borough one
calendar month before the event, outside the Borough or unusual bookings, the
charge will vary. Any cheques will be banked. It is the responsibility of the hirer to
notify the caretaker, before the function takes place, of anything in the premises
which is not in proper condition. If no damage is found after the function the
deposit will be returned within the month, or as soon as possible thereafter. - When the Hall is hired for public entertainment functions
a. Not more that 175 tickets may be sold, this being in the opinion of the
Trustees the maximum capacity of the Hall and hirers must ensure that
no greater number is admitted.
b. Tickets must be numbered consecutively from 1 – 175
c. Door stewards and cloakroom attendants must be provided by the hirer
throughout the function.
d) Windows and fire exit doors must remain closed (unless specified) (Note:
During the Covid19 pandemic these may have to be open to allow some
ventilation). - The Hirer must be responsible to the Trustees for the conduct of all people on the
premises at all times during the hiring. - Kitchen facilities are available.
- The Trustees, their servants or agents, shall not be responsible for any loss or
damage to any property arising out of the hire, nor any loss, damage or injury
which may be incurred by or be done or happen to any person or persons
resorting to the Hall during the hiring arising from any cause whatsoever or for any
loss due to any breakdown of machinery, failure of supply of electricity, leakage of
water, fire, government restriction or act of God which may cause the Hall to be
temporarily closed, or the hiring to be interrupted or cancelled and the Hirer shall
indemnify the Trustees against any claim which may arise out of the hire of which
may be made by any person resorting to the Hall during the hire in respect of any
loss, damage or injury. - The Trustees reserve the right to refuse any booking without giving any reason and
shall have power at any time to cancel any letting by an intimation to the Hirer to
that effect, in writing, signed by the Booking Clerk, and upon the Clerk returning
the amount paid by the Hirer (or a proportionate part in the event of interruption of
a series of letting) the Hirer shall have no further claim whatsoever against the
Trustees in respect of the letting or on account of the cancellation thereof. In the
event of a failure to observe or perform any of the conditions, the Trustees may
terminate the hiring forthwith without payment and without prejudice to any other
remedy. - The Sanction of the Trustees (for which application must be made in writing) must
be obtained before the sale or supply of excisable liquors takes place at any
function on the premises. The event organiser (ie the Premises user who has
signed for the hire of the Hall) can apply for a Temporary Events Notice. Forms
can be obtained from the Booking Clerk and must be submitted at least 14 days
before the event. The cost charged by Brentwood Borough Council is
approximately £21 for each application (prices to be sought with Brentwood
Borough Council and subject to change). An application can be made online at
https://www.brentwood.gov.uk/temporary-event-notices#how-to-apply
Alternatively any Licensee who is a Personal Licence Holder can apply for a
Temporary Events Notice and manage the Bar for the event.
The Personal Licence Holder still has to apply to Brentwood Borough Council
Licensing Department and pay the £21 fee (subject to change).
a) No intoxicating liquor shall be sold to persons under l8 years of age.
b. A copy of the Temporary Events Notice approval from the Licensing
Authorities must be forwarded to the Booking Clerk before the day of the
function. - No sale of goods of any description may take place on the premises until full
particulars of the nature and any objects of the proposed sale have been furnished
in writing and an approval in writing obtained from the Booking Clerk.
Hirers are reminded of the provisions contained in the Trades Description Act
l968. The County Consumer and Public Protection Department will be advised of
all hirings where sanctions have been granted for sale of goods. - No function in the Hall may continue after 11.30pm on Sunday or Christmas Eve.
Special applications must be made at the time of booking for a letting to continue
after 11.30pm on Saturdays (but extensions will not normally be permitted after
12.30am.
11.Any alterations or additions to the lighting arrangements, fixtures, fittings or
decorations are forbidden without express sanction in writing first obtained from
the Trustees. No property may be brought onto the premises for the purpose of
the hiring without the prior consent of the Trustees, and no liability can be
accepted for loss or damage thereto.
12.Nothing shall be hung on or lodged against, nailed to or suspended on internal
walls and no external decorations, flags, emblems or notices will be permitted
without the sanction of the Trustees for which application in writing must be
made at the time of the application for hiring.
13.Smoking is prohibited on any part of the premises. It is against the law to smoke
in public buildings.
14.The Trustees will require a deposit as specified in Clause 2. a) to meet the
expenses of making good damages; such a deposit shall be returned, less the
amount required for making good of any such damages. Should the amount of the
deposit not be sufficient to cover the expenses of making good the damage done
the deficiency shall be paid by the Hirer on demand, and b) if the Conditions of
Hire are not adhered to, the deposit will not be returned and no future bookings
will be accepted.
15.If the kitchen and equipment are included in the letting, the Hirer will be
responsible for washing all items used and for leaving the kitchen in a clean and
tidy condition. Children must not be admitted to the bar or kitchen areas unless
supervised by a responsible adult.
16.Hirers are forbidden to fix any bills or posters on the outside or inside of the
building or on any Council property (including the bus shelters) except with the
consent of the Trustees or local Council as appropriate. Any bill, posters,
photographs, placards, or other advertising boards proposed to be exhibited
at the Hall must be submitted to the Trustees for approval at least seven days
before they are first exhibited. Hirers are reminded that it is an offence under
Section H109 of the Town and Country Planning Act l971, to fly post on any
building whether with or without the consent of the owner.
17.The Hirer shall not use the building or any part thereof for the performance in
public of any records of the British Phonographic Industry, and/or or members
of the Phonographic Performance Ltd., in which copyright subsists, without the
consent or licence of the owner of the same copyright, and/or Phonographic
Performance Ltd., or in any other manner infringe any subsisting copyright. The
premises will be licensed by the Performing Rights Society Ltd. for the
performance in public thereat or musical works for the time being in the
repertoire of the Society and the Foreign Societies affiliated thereto. Every Hirer
who performs or signs or causes to be performed or sung in public at the licensed
premises any music or song, the copyright of which belongs to the
Society shall forthwith furnish to the Society (whose address is 33 Margaret Street
London W.1) immediately after the performance a list signed by the performers of
such music performed and songs sung with the name of the Author, Composer
Arranger and Publisher of each composition and the number of items each was
performed. For the propose of this condition “performance” applies to live
entertainment only. To keep within the law, the Hall is fitted with a “noise
limiter” which is pre-set to appropriate decibels (80-83). Also at this Hall a
“power cut out” device is built into the power course which is used for discos etc.
The level of decibels and the time cut-out are a legal requirement which must be
adhered to. Prior to the event the Hirer must contact the Clerk and ascertain the
level of decibels which are acceptable at the Hall, also the time limit at which the
power course will cut out. It is essential that only the sockets indicated by the
Caretaker be used for disco equipment. The Caretaker has been instructed to take
any action considered necessary to ensure the Hall users stay within the limitation
set by the Public Entertainment Licence. - When the hall is hired by groups, clubs or similar organisations, the hirer must
have procedures in place to ensure that no individual receives less favourable
treatment on the grounds of age, gender, sexual orientation, marital status,
disability, religion, creed, colour and race, or is disadvantaged by conditions or
requirements, which cannot be shown to be justifiable. - The Trustees do not guarantee to provide sufficient chairs or tables for the
purpose of the Hirer, who should make his own arrangements if necessary. - The Hirer shall not transfer or sub-let the hiring to any person without the consent
of the Trustees first being obtained and shall use the premises only for the purpose
for which they are hired. - The Trustees reserve the right to impose such further Conditions as may be
considered necessary for any particular use of the Hall or any part thereof. - The Hirer is advised to contact the Caretaker at the Hall at least one month prior
to the function taking place to ensure that the appropriate facilities of the function
are available. - The Trustees request that hirers leave the premises in a quiet orderly manner
being respectful and mindful of neighbours. - The Hirer will study the Evacuation Instructions enclosed with the booking
confirmation and ensure that the procedures are understood by all persons
administering the function. - REGULAR CLUB BOOKINGS:
Clubs will be invoiced at the start of each month for the month of hire required.
These must be paid in full to guarantee the continued allocation of hall hire on an
ongoing basis. Fees will be waived if one clear month’s notice is given. If less
than one month’s notice, 50% will be payable. Note: If less than one week’s
notice is given fees will be payable in full.
TIPPS CROSS REMEMBRANCE HALL CARETAKER
Blackmore Road Keith Walsh
Hook End (T) 01277-413580
Brentwood (M) 07957-716096
CM15 ODT (Out of hours main contact)
Tel: OI277 824181
PLEASE ADDRESS ALL CORRESPONDENCE & COMMUNICATIONS TO:
Lauren Clarke (Clerk) – Hall Office – open 10am – 3pm, Monday to Friday
Tipps Cross Remembrance Hall
Blackmore Road, Hook End, Brentwood
Essex. CM15 0DT. Tel: 01277-822421 Email: info@tippscrosshall.com
Website: www.tippscrosshall.co